Privacy Policy

1. Who We Are

Beyond Annual Leave is a travel and lifestyle brand that curates group trips, private experiences, and content-led travel solutions. Our website address is: www.beyondannualleave.com

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2. What Information We Collect

We may collect and process the following types of information:

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a. Personal Information

• Name

• Email address

• Phone number

• Address

• Passport details (for trip bookings)

• Emergency contact details

• Travel preferences and dietary requirements

• Social media handles (if shared)

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b. Payment Information

• We use secure third-party payment processors (e.g. Stripe, PayPal) and do not store your card details directly on our servers.

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c. Technical Data

• IP address

• Browser type and version

• Device type

• Time zone setting

• Operating system

• Website usage data (pages visited, time on site, clicks)

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d. Marketing Preferences

• Your preferences regarding email communications, promotions, or newsletters

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3. How We Use Your Information

We use the information we collect to:

• Process and manage your trip bookings

• Contact you about upcoming trips or changes

• Send you travel updates, newsletters, or promotional offers (if you’ve opted in)

• Improve our website and user experience

• Ensure the safety and comfort of our travellers (e.g. dietary needs, allergies)

• Comply with legal and regulatory obligations

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4. How We Share Your Information

We do not sell or trade your personal data. However, we may share it with:

• Trusted service providers (e.g. accommodation partners, transport companies, guides)

• Payment processors (for secure transactions)

• Legal authorities (if required by law or for safety purposes)

• Our marketing team or contractors (who help us deliver services and content)

All third parties are required to protect your data and use it only for the specified purpose.

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5. Marketing & Communications

If you’ve opted in, we may contact you with news, travel tips, special offers, and trip announcements via email or social media. You can unsubscribe from marketing emails at any time using the link provided in the email or by contacting us directly.

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6. Your Rights

You have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate or incomplete information

• Request deletion of your data (unless we have a legal obligation to keep it)

• Withdraw your consent to marketing communications

• Lodge a complaint with the UK Information Commissioner’s Office (ICO) if you feel your rights are not being respected

To exercise any of these rights, email us at: travel@beyondannualleave.info

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7. Cookies

Our website uses cookies to enhance your browsing experience and collect anonymous usage data. You can disable cookies in your browser settings, though this may affect certain features of the site.

Types of cookies used:

• Essential cookies (for site functionality)

• Analytical/performance cookies (e.g. Google Analytics)

• Functionality cookies (to remember preferences)

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8. How We Protect Your Data

We implement appropriate technical and organisational measures to protect your personal information against loss, misuse, or unauthorised access. This includes encrypted storage, secure servers, and limited access to your data.

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9. Data Retention

We retain your personal data only as long as necessary to provide you with our services or as required by law. For example, we may retain booking information for tax and legal purposes for up to 7 years.

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10. International Transfers

If you travel with us or we work with providers outside of the UK/EU, your data may be transferred internationally. We ensure all third-party partners comply with data protection standards equivalent to those under UK GDPR.

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11. Children’s Privacy

Our services are not directed at children under the age of 18. We do not knowingly collect personal information from minors. If we learn we have inadvertently collected data from a child, we will delete it immediately.

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12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page and, where appropriate, you will be notified via email.

Last updated: 10/05/2025

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13. Contact Us

If you have questions, requests, or concerns about this policy or your data, please contact us at:

📩 Email: travel@beyondannualleave.info